Job Opening @ 1000 Friends of Wisconsin

It looks like my buddy Barb Irvin is moving on to the Wisconsin Natural History & Geological Survey, (congrats, Barb!) which means that there is a big opening coming up at 1000 Friends of Wisconsin.

Here’s what she has to say about the position:

Hi –

I have accepted a position as the Administrative Manager at the Wisconsin Geologic and Natural History Survey. I’m sad to leave 1000 Friends but am excited by the new opportunity (though I do wish they had a shorter name!).

So, 1000 Friends is in need of a part-time office administrator. It’s a great place to work – I can’t believe that I’ve been there almost 6 years. The posting is attached. Please distribute widely – I want to leave Steve and Deb in capable hands.


Barb Irvin

Finance Director

1000 Friends of Wisconsin

16 N Carroll St, Ste 810

Madison, WI 53703

608.259.1000 x101



Job Opening: Office Manager

1000 Friends of Wisconsin, a statewide non-profit organization based in Madison, Wisconsin, is seeking a part-time Office Manager. 1000 Friends advocates and promotes good land use policy making the connection between land use and transportation decisions and our state’s economic and environmental health. We have a small, energetic staff, supportive board, and dedicated membership. Founded in 1996, 1000 Friends is the only statewide organization focused exclusively on Smart Growth comprehensive planning and implementation.

For further information on 1000 Friends, check our website:

Salaried position at 20 hours/week in a flexible, fun and fast-paced office environment.


  • Manage overall day-to-day operations of the office.
  • Manage organizational bookkeeping using QuickBooks software; process invoices; manage accounts payable; make deposits; maintain system for cost allocation; generate financial reports for board meetings, funding applications, and funding reports; monitor cash flow; and oversee annual audit of organization finances.
  • Handle check and credit card processing.
  • Coordinate payroll and employee benefits program, including retirement plan and flexible spending accounts.
  • Maintain member database; produce renewal requests; analyze membership trends.
  • Assist the Development Director.
  • Provide clerical and administrative support to Executive Director and for other staff as appropriate.
  • Order/maintain office supplies, equipment and computer systems. Contact vendors for repairs and maintenance.
  • Assist with event and program planning.
  • Respond to routine phone calls and route other calls as appropriate.
  • Edit newsletter articles, correspondence and reports.

Qualifications · Experience with management of a small office preferred · Grant management (financial) · Experience with Microsoft Office applications, especially Excel, required · Experience with bookkeeping (especially with QuickBooks) required · IT skills and database experience · Excellent oral and written communication skills · Ability to interact effectively with volunteers, members, staff and the general public  · Ability to work independently on multiple projects · Commitment to mission of 1000 Friends of Wisconsin.

Submit a cover letter (no more than two pages) detailing qualifications with salary requirements and a resume to: or mail to:

Deb Nemeth

1000 Friends of Wisconsin

16 North Carroll St., Suite 810

Madison WI 53703

Application deadline: October 28, 2009.

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